Job: Administrative Coordinator

Jobing Description

Job TitleAdministrative CoordinatorAuto req ID5145BRPosition StatusFull TimeNon-ExemptCountryUnited StatesRegionMissouriOffice LocationSt. LouisBusiness SectorEnvironmentalBusiness / Operating UnitEnvironment & InfrastructureAre relocation funds available?NoExternalJob DescriptionEssential Duties and Responsibilities:Provides a wide range of support necessary for the person(s) professional group or organizational department to accomplish their work responsibilities. Applies computer skills to efficiently and accurately provide word processing, e-mail, presentation graphics, spreadsheets, database and/or desktop publishing. Inspects or proofreads documents, forms, records or other materials for accuracy and completeness according to established procedures; assure conformance to established guidelines and standards. Demonstrates initiative and ability to work independently by effectively following oral and/or written instructions. Analyzes, interprets, recommends and implements policy and/or procedural guidelines/changes. Composes memos, letters or other materials independently or from rough draft applying correct sentence structure, grammar, word usage, spelling and punctuation. Successfully coordinates work flow and activities to meet time lines. Develops and/or revises work procedures/methods to improve or complete processes. Organizes and maintains filing and record keeping system. Transcribes dictation of field visits, letters, reports, and other documents. Assists with training and providing work direction and guidance to others as assigned. Operates a variety of office equipment including typewriter, computer, calculator, binding machine, copy machine, and dictation equipment. Makes arrangements for meetings, conference calls, and conferences including travel and lodging. May help with budget preparation and control. Uses initiative and judgment to resolve problems and unfamiliar situations not covered by established procedures or prior experiences. Interacts with clients for purpose of transmitting or obtaining information. Provides note taking and facilitation for meetings as needed by a professional group or organizational department. Greets visitors and answers telephones; screens and directs calls and visitors to appropriate personnel. Performs other duties as assigned. Supervisory Responsibilities:None QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education:High school diploma or GED equivalent. Associates Degree (A.A.) or equivalent from a two-year college or technical school preferred. Experience:Five years minimum related experience required. Computer Skills:Typing WPM: 65+ MS Office (Word, Excel, Outlook, Access, PowerPoint, MS Project helpful but not required), Internet Explorer, Windows XP Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Work Environment:Office environment Office Hours, Dress Code, other policies: The standard work week is five days, commencing on Monday morning and ending the following Friday. Normal business hours are Monday through Friday from 8 a.m. to 5 p.m. The lunch period for most employees is 12 noon to 1 p.m. Regular exceptions should be authorized by your supervisor or service area manager. Your supervisor or service area manager will advise you of your particular schedule.Additional hours as needed for training, meetings, and special projects or to meet deadlines and commitments. Dress code: We are a professional firm and employees are expected to present a professional demeanor in their dress. Employees are expected to report to work dressed appropriately for the occasion, to present a businesslike appearance, to be neat and clean, and to practice good personal hygiene. eeoAMEC is committed to the principle of equal opportunity in employment.boilerAMEC is a focused supplier of consultancy, engineering and project management services to its customers in the world's oil and gas, minerals and metals, clean energy, environment and infrastructure markets. With annual revenues of around 3 billion, AMEC designs, delivers and maintains strategic and complex assets and employs more than 25,000 people in around 40 countries worldwide. See amec.com.Removal Date17-Dec-2011